{"id":17,"date":"2025-09-01T13:47:46","date_gmt":"2025-09-01T05:47:46","guid":{"rendered":"https:\/\/zabrinamiller.com\/blog\/?p=17"},"modified":"2025-09-01T13:47:46","modified_gmt":"2025-09-01T05:47:46","slug":"fb-ready-to-use-costing","status":"publish","type":"post","link":"https:\/\/zabrinamiller.com\/blog\/fb-ready-to-use-costing\/","title":{"rendered":"F&#038;B Ready to Use Costing"},"content":{"rendered":"<p><span style=\"color: #ff00ff;\"><strong><span style=\"font-family: 'book antiqua', palatino, serif; font-size: 24pt;\">Cafe\u00a0 &amp; Restaurant<\/span><\/strong><\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone  wp-image-19\" src=\"https:\/\/zabrinamiller.com\/blog\/wp-content\/uploads\/2025\/09\/Cafe-road-site-USA-300x199.jpg\" alt=\"\" width=\"584\" height=\"388\" srcset=\"https:\/\/zabrinamiller.com\/blog\/wp-content\/uploads\/2025\/09\/Cafe-road-site-USA-300x199.jpg 300w, https:\/\/zabrinamiller.com\/blog\/wp-content\/uploads\/2025\/09\/Cafe-road-site-USA-768x511.jpg 768w, https:\/\/zabrinamiller.com\/blog\/wp-content\/uploads\/2025\/09\/Cafe-road-site-USA-624x415.jpg 624w, https:\/\/zabrinamiller.com\/blog\/wp-content\/uploads\/2025\/09\/Cafe-road-site-USA.jpg 940w\" sizes=\"auto, (max-width: 584px) 100vw, 584px\" \/><\/p>\n<p>Running a food and beverage business is not just about cooking delicious meals or serving great drinks \u2014 it\u2019s also about making sure every plate and every cup brings in real profit. Too often, small food operators, home-based sellers, and even caf\u00e9s lose money without realizing it, simply because they don\u2019t calculate their costs properly. That\u2019s why I created <strong data-start=\"466\" data-end=\"494\">F&amp;B Ready-to-Use Costing<\/strong> \u2014 a practical tool that takes away the stress of complex accounting and gives you simple, ready-made costing sheets you can use immediately. With just a few clicks, you\u2019ll know exactly how much each recipe costs, how to set the right selling price, and how to protect your hard-earned revenue.<\/p>\n<p>I\u2019ve spent years working as a Chartered Accountant and Finance Manager, helping businesses manage their numbers. At the same time, I\u2019ve also worked in the F&amp;B industry \u2014 from 5-star hotels to golf clubs, even learning the art of coffee as a barista. Along the way, I\u2019ve seen a common problem: many talented food entrepreneurs know how to cook, but struggle with costing and pricing. Some sell their food too cheaply without realizing they\u2019re making a loss, while others overprice and lose customers.<\/p>\n<p data-start=\"618\" data-end=\"976\">That\u2019s why I decided to create <strong data-start=\"649\" data-end=\"677\">F&amp;B Ready-to-Use Costing<\/strong>. It combines my finance expertise with real kitchen experience, packaged into simple tools you can start using right away. My goal is to save you time, reduce your stress, and help you focus on what you love most \u2014 creating delicious food \u2014 while making sure every plate brings in healthy profit.<\/p>\n<p><strong>The Basics of Food Costing<\/strong><\/p>\n<p>Before we dive into the ready-to-use costing sheets, let\u2019s go through the basics. Don\u2019t worry \u2014 I\u2019ll keep it simple and practical.<\/p>\n<p><strong>\u2705<\/strong><strong> What is Food Costing?<\/strong><\/p>\n<p>Food costing means calculating exactly how much it costs you to prepare one portion of a dish. This includes the price of all the ingredients used in the recipe, divided according to the portion size.<\/p>\n<p>Example:<\/p>\n<ul>\n<li>You buy 1kg of chicken for RM20.<\/li>\n<li>You only use 200g for one plate.<\/li>\n<li>The cost of chicken per plate = RM20 \u00f7 1000g \u00d7 200g = <strong>RM4.00<\/strong>.<\/li>\n<\/ul>\n<p><strong>\u2705<\/strong><strong> Why is Food Costing Important?<\/strong><\/p>\n<ol>\n<li><strong>Prevents Loss<\/strong> \u2013 Many sellers don\u2019t realize they\u2019re selling at a loss.<\/li>\n<li><strong>Sets the Right Price<\/strong> \u2013 You\u2019ll know the minimum selling price to cover costs.<\/li>\n<li><strong>Builds Confidence<\/strong> \u2013 When expanding, you can calculate profit accurately.<\/li>\n<li><strong>Helps You Compete<\/strong> \u2013 You can price smartly without undercutting yourself.<\/li>\n<\/ol>\n<p><strong>\u2705<\/strong><strong> The Simple Formula<\/strong><\/p>\n<p>Here\u2019s the easiest formula you need to remember:<\/p>\n<p>{Food Cost %} = {Ingredient Cost per Dish} \/ {Selling Price}}\\right)\u00a0 X 100 = Food Cost %<\/p>\n<p>\ud83d\udc49 For healthy profit, most F&amp;B businesses aim for <strong>Food Cost % between 25% \u2013 35%<\/strong>.<\/p>\n<p>&nbsp;<\/p>\n<h1>How to Use the Templates<\/h1>\n<p data-start=\"157\" data-end=\"300\">I\u2019ve designed the costing sheets to be simple, flexible, and ready to use. You don\u2019t need to be an accountant \u2014 just follow these easy steps:<\/p>\n<h2 data-start=\"302\" data-end=\"339\">\ud83e\udd58 Step 1: List Your Ingredients<\/h2>\n<p data-start=\"340\" data-end=\"438\">Type in all the ingredients used for one recipe. Example: rice, santan, pandan leaf, ikan bilis.<\/p>\n<h2 data-start=\"440\" data-end=\"487\">\ud83e\uddee Step 2: Enter Purchase Price &amp; Quantity<\/h2>\n<p data-start=\"488\" data-end=\"550\">Fill in the cost of ingredients as you bought them. Example:<\/p>\n<ul>\n<li data-start=\"553\" data-end=\"575\">1kg of rice = RM5.00<\/li>\n<li data-start=\"578\" data-end=\"603\">1 liter santan = RM6.00<\/li>\n<\/ul>\n<p data-start=\"605\" data-end=\"676\">The sheet will automatically calculate the <strong data-start=\"648\" data-end=\"673\">cost per gram\/ml\/unit<\/strong>.<\/p>\n<h2 data-start=\"678\" data-end=\"713\">\ud83c\udf7d\ufe0f Step 3: Enter Portion Size<\/h2>\n<p data-start=\"714\" data-end=\"798\">For each recipe, enter how much of the ingredient you use in one portion. Example:<\/p>\n<ul>\n<li data-start=\"801\" data-end=\"812\">150g rice<\/li>\n<li data-start=\"815\" data-end=\"828\">50ml coconut milk<\/li>\n<\/ul>\n<p data-start=\"830\" data-end=\"892\">The sheet calculates the <strong data-start=\"855\" data-end=\"881\">exact cost per portion<\/strong> for you.<\/p>\n<h2 data-start=\"894\" data-end=\"936\">\ud83d\udcb0 Step 4: Review Total Cost per Dish<\/h2>\n<p data-start=\"937\" data-end=\"1045\">At the bottom, the template shows the total ingredient cost per portion (e.g., RM3.20 for one nasi lemak).<\/p>\n<h2 data-start=\"1047\" data-end=\"1086\">\ud83c\udff7\ufe0f Step 5: Set Your Selling Price<\/h2>\n<p data-start=\"1087\" data-end=\"1219\">Decide how much profit margin you want. The template gives you a recommended selling price based on a <strong data-start=\"1189\" data-end=\"1216\">25\u201335% food cost target<\/strong>.<\/p>\n<p data-start=\"1221\" data-end=\"1231\">Example:<\/p>\n<ul>\n<li data-start=\"1234\" data-end=\"1255\">Total cost = RM3.20<\/li>\n<li data-start=\"1258\" data-end=\"1294\">Selling price (30% cost) = RM10.70<\/li>\n<\/ul>\n<p data-start=\"1296\" data-end=\"1360\">You now know the minimum price to charge without losing money.<\/p>\n<h1>Example: Nasi Lemak Costing<\/h1>\n<p data-start=\"141\" data-end=\"257\">To make things clearer, let\u2019s walk through a real costing example using Malaysia\u2019s favorite dish<\/p>\n<p data-start=\"141\" data-end=\"257\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-18\" src=\"https:\/\/zabrinamiller.com\/blog\/wp-content\/uploads\/2025\/09\/Nasi-lemak.jpg\" alt=\"\" width=\"300\" height=\"168\" \/><\/p>\n<p data-start=\"141\" data-end=\"257\"><span data-start=\"240\" data-end=\"254\">&#8211; <\/span><strong data-start=\"240\" data-end=\"254\">Nasi Lemak &#8211;\u00a0<\/strong><\/p>\n<h2 data-start=\"259\" data-end=\"288\">\ud83e\udd58 Ingredients Breakdown<\/h2>\n<h3 data-start=\"290\" data-end=\"316\">A) Nasi Lemak (Rice)<\/h3>\n<ul>\n<li data-start=\"319\" data-end=\"354\">Beras (150g per portion) \u2192 RM0.75<\/li>\n<li data-start=\"357\" data-end=\"393\">Santan (50ml per portion) \u2192 RM0.30<\/li>\n<li data-start=\"396\" data-end=\"428\">Daun Pandan (1 helai) \u2192 RM0.10<\/li>\n<li data-start=\"431\" data-end=\"500\">Garam &amp; halba (small portion) \u2192 RM0.05<br data-start=\"469\" data-end=\"472\" \/><strong data-start=\"472\" data-end=\"498\">Subtotal Rice = RM1.20<\/strong><\/li>\n<\/ul>\n<h3 data-start=\"502\" data-end=\"523\">B) Sambal Tumis<\/h3>\n<ul>\n<li data-start=\"526\" data-end=\"554\">Cili kering (20g) \u2192 RM0.80<\/li>\n<li data-start=\"557\" data-end=\"601\">Bawang merah &amp; bawang besar (30g) \u2192 RM0.40<\/li>\n<li data-start=\"604\" data-end=\"637\">Gula Melaka &amp; air asam \u2192 RM0.25<\/li>\n<li data-start=\"640\" data-end=\"695\">Minyak (30ml) \u2192 RM0.60<br data-start=\"662\" data-end=\"665\" \/><strong data-start=\"665\" data-end=\"693\">Subtotal Sambal = RM2.05<\/strong><\/li>\n<\/ul>\n<h3 data-start=\"697\" data-end=\"717\">C) Side Dishes<\/h3>\n<ul>\n<li data-start=\"720\" data-end=\"754\">Ikan bilis goreng (20g) \u2192 RM1.20<\/li>\n<li data-start=\"757\" data-end=\"793\">Kacang tanah goreng (15g) \u2192 RM0.40<\/li>\n<li data-start=\"796\" data-end=\"827\">Telur rebus (1 biji) \u2192 RM0.60<\/li>\n<li data-start=\"830\" data-end=\"895\">Timun (3\u20134 keping) \u2192 RM0.15<br data-start=\"857\" data-end=\"860\" \/><strong data-start=\"860\" data-end=\"893\">Subtotal Side Dishes = RM2.35<\/strong><\/li>\n<\/ul>\n<h2 data-start=\"902\" data-end=\"932\">\ud83e\uddee Total Cost Per Portion<\/h2>\n<p data-start=\"933\" data-end=\"989\">Rice = RM1.20<br data-start=\"946\" data-end=\"949\" \/>Sambal = RM2.05<br data-start=\"964\" data-end=\"967\" \/>Side Dishes = RM2.35<\/p>\n<p data-start=\"991\" data-end=\"1042\">\ud83d\udc49 <strong data-start=\"994\" data-end=\"1040\">Total Ingredient Cost = RM5.60 per portion<\/strong><\/p>\n<h2 data-start=\"1049\" data-end=\"1081\">\ud83c\udff7\ufe0f Suggested Selling Price<\/h2>\n<p data-start=\"1082\" data-end=\"1129\">Now, let\u2019s apply the <strong data-start=\"1103\" data-end=\"1126\">Food Cost % formula<\/strong>.<\/p>\n<ul>\n<li data-start=\"1133\" data-end=\"1209\">If you sell at RM12 \u2192 Food Cost % = 46.7% \u274c (too high, not enough profit).<\/li>\n<li data-start=\"1212\" data-end=\"1264\">If you sell at RM16 \u2192 Food Cost % = 35% \u2705 (ideal).<\/li>\n<li data-start=\"1267\" data-end=\"1327\">If you sell at RM18 \u2192 Food Cost % = 31% \u2705 (better margin).<\/li>\n<\/ul>\n<h2 data-start=\"1334\" data-end=\"1354\">\ud83c\udf1f Key Learning<\/h2>\n<p data-start=\"1355\" data-end=\"1613\">From this example, we see that although Nasi Lemak looks simple, ingredient cost can add up quickly \u2014 especially sambal and side dishes. With proper costing, you can confidently set a selling price that ensures <strong data-start=\"1566\" data-end=\"1610\">healthy profit while staying competitive<\/strong>.<\/p>\n<p><span style=\"text-decoration: underline; color: #ff0000; font-family: 'book antiqua', palatino, serif;\"><strong>Practical Tips to Control Food Costs<\/strong><\/span><\/p>\n<p><span style=\"font-family: verdana, geneva, sans-serif;\">Food costing is not just about numbers \u2014<\/span> it\u2019s about smart kitchen management. Here are some practical strategies:<\/p>\n<p><strong>1\ufe0f<\/strong><strong>\u20e3<\/strong><strong> Buy in Bulk (But Smartly)<\/strong><\/p>\n<ul>\n<li>Ingredients like rice, oil, sugar, and dry chilies are cheaper in bulk.<\/li>\n<li>Be careful with perishable items like santan and vegetables \u2014 only buy what you can use before they spoil.<\/li>\n<\/ul>\n<p><strong>2\ufe0f<\/strong><strong>\u20e3<\/strong><strong> Portion Control<\/strong><\/p>\n<ul>\n<li>Use standard scoops, ladles, and weighing scales to ensure consistency.<\/li>\n<li>Even 10g extra rice per plate, multiplied by 100 plates, can reduce profit significantly.<\/li>\n<\/ul>\n<p><strong>3\ufe0f<\/strong><strong>\u20e3<\/strong><strong> Control Wastage<\/strong><\/p>\n<ul>\n<li>Store ingredients properly to extend shelf life.<\/li>\n<li>Label stock with <strong>FIFO (First In, First Out)<\/strong> so old items are used first.<\/li>\n<li>Train staff not to over-prepare sambal or side dishes.<\/li>\n<\/ul>\n<p><strong>4\ufe0f<\/strong><strong>\u20e3<\/strong><strong> Monitor Food Cost % Regularly<\/strong><\/p>\n<ul>\n<li>Don\u2019t wait until the end of the month.<\/li>\n<li>Check your costing weekly, especially if supplier prices increase.<\/li>\n<li>Update your costing sheet \u2014 your template makes this easy.<\/li>\n<\/ul>\n<p><strong>5\ufe0f<\/strong><strong>\u20e3<\/strong><strong> Negotiate with Suppliers<\/strong><\/p>\n<ul>\n<li>Build good relationships with suppliers.<\/li>\n<li>Ask for discounts on large orders or consistent purchases.<\/li>\n<li>Compare prices from different suppliers to get the best deal.<\/li>\n<\/ul>\n<p><strong>6\ufe0f<\/strong><strong>\u20e3<\/strong><strong> Offer Add-Ons &amp; Premium Versions<\/strong><\/p>\n<ul>\n<li>Example: Upgrade nasi lemak with rendang ayam or sotong sambal.<\/li>\n<li>Customers love options, and you can increase revenue without raising the base price too much.<\/li>\n<\/ul>\n<p>\u2728 With these tips + your costing sheet, your readers will feel they have a <strong>complete system<\/strong>: not only how to calculate, but also how to save money and increase profit.<\/p>\n<p>&nbsp;<\/p>\n<h1>Closing Thoughts<\/h1>\n<p data-start=\"120\" data-end=\"316\">Running an F&amp;B business is never easy. Your passion is in creating delicious food that makes people happy \u2014 but without proper costing and pricing, even the best recipes can end up losing money.<\/p>\n<p data-start=\"318\" data-end=\"395\">That\u2019s why I created this <strong data-start=\"344\" data-end=\"372\">F&amp;B Ready-to-Use Costing<\/strong> guide and templates:<\/p>\n<ul>\n<li data-start=\"398\" data-end=\"456\">To save you time from building complicated spreadsheets.<\/li>\n<li data-start=\"459\" data-end=\"504\">To give you clarity on your profit margins.<\/li>\n<li data-start=\"507\" data-end=\"561\">To help you make smart, confident pricing decisions.<\/li>\n<\/ul>\n<p data-start=\"563\" data-end=\"641\">Remember, every successful F&amp;B business is built on <strong data-start=\"615\" data-end=\"638\">two key ingredients<\/strong>:<\/p>\n<ol>\n<li data-start=\"645\" data-end=\"696\"><strong data-start=\"645\" data-end=\"660\">Great taste<\/strong> that keeps customers coming back.<\/li>\n<li data-start=\"700\" data-end=\"772\"><strong data-start=\"700\" data-end=\"717\">Smart costing<\/strong> that ensures every plate sold contributes to profit.<\/li>\n<\/ol>\n<p data-start=\"774\" data-end=\"979\">Now it\u2019s your turn. Use the templates, try them out with your menu, and adjust as you grow. The more you practice costing, the easier it will become \u2014 and soon, it will be second nature in your business.<\/p>\n<p data-start=\"981\" data-end=\"1126\">Thank you for trusting me to be part of your F&amp;B journey. May this guide bring you more <strong data-start=\"1069\" data-end=\"1102\">rest, revenue, and resilience<\/strong> in your business. \ud83c\udf3f\u2728<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p data-start=\"104\" data-end=\"790\">\n<p data-start=\"104\" data-end=\"790\">\n","protected":false},"excerpt":{"rendered":"<p>Cafe\u00a0 &amp; Restaurant Running a food and beverage business is not just about cooking delicious meals or serving great drinks \u2014 it\u2019s also about making sure every plate and every&#8230; <a href=\"https:\/\/zabrinamiller.com\/blog\/fb-ready-to-use-costing\/\">Read more &raquo;<\/a><\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[2],"tags":[],"class_list":["post-17","post","type-post","status-publish","format-standard","hentry","category-kerja"],"_links":{"self":[{"href":"https:\/\/zabrinamiller.com\/blog\/wp-json\/wp\/v2\/posts\/17","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/zabrinamiller.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/zabrinamiller.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/zabrinamiller.com\/blog\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/zabrinamiller.com\/blog\/wp-json\/wp\/v2\/comments?post=17"}],"version-history":[{"count":1,"href":"https:\/\/zabrinamiller.com\/blog\/wp-json\/wp\/v2\/posts\/17\/revisions"}],"predecessor-version":[{"id":20,"href":"https:\/\/zabrinamiller.com\/blog\/wp-json\/wp\/v2\/posts\/17\/revisions\/20"}],"wp:attachment":[{"href":"https:\/\/zabrinamiller.com\/blog\/wp-json\/wp\/v2\/media?parent=17"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/zabrinamiller.com\/blog\/wp-json\/wp\/v2\/categories?post=17"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/zabrinamiller.com\/blog\/wp-json\/wp\/v2\/tags?post=17"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}